This calculator helps you estimate mileage claims based on HMRC approved rates.
HMRC allows tax-free mileage claims for business travel using fixed per-mile rates.
| Vehicle Type | First 10,000 miles | Over 10,000 miles |
|---|---|---|
| Cars and vans | 45p | 25p |
| Motor cycles | 24p | 24p |
| Bicycles | 20p | 20p |
Try to keep a detailed mileage log to support your claim in case of audit.
You can use this Excel sheet to keep track of your miles. It is setup to use standard HMRC rates for 2026/2027. This sheet can calculate up to 10,000 miles, however, if you need assistance with more vehicles, miles please contact us.
HMRC allows employees and self-employed individuals to claim tax-free mileage for business travel. The rate depends on the type of vehicle and total mileage driven during the tax year.
Higher rate of 45p applies to encourage business travel tracking and fair reimbursement.
Reduced rate applies once threshold is exceeded within a tax year.
No receipts are required to claim the mileage allowance, but you should maintain a detailed log of your journeys, including the date, distance traveled, and the business purpose of each trip. It’s also advisable to keep this record up to date in case you are asked to provide evidence during a review or audit.
Yes, you can claim the mileage allowance for multiple vehicles, but the mileage cap for the standard rate applies per taxpayer rather than per individual vehicle. This means all qualifying business mileage is combined across your vehicles when calculating the total claim. As a result, it’s important to keep accurate records for each vehicle to ensure your overall mileage is correctly reported.
Business-related travel includes journeys such as visiting clients, traveling between different work sites, and carrying out business errands. However, regular commuting between your home and your permanent workplace is not considered eligible. In general, only travel that is directly necessary for performing business duties can be included.
You can claim mileage using HMRC’s approved mileage rates, or alternatively, you can claim actual vehicle running costs if you are not fully reimbursed by your employer. The actual expense method typically requires much more detailed record-keeping, including fuel, maintenance, insurance, and other vehicle-related costs. Because of this, most individuals find the standard mileage rate simpler and easier to manage.